Terms of Service

JOMO KENYATTA UNIVERSITY OF AGRICULTURE AND TECHNOLOGY

JHUB AFRICA

P.O. BOX 62000-00200, NAIROBI TEL: 067-52711/52181-3 Ext. 2805

Email: info.jhub@jkuat.ac.ke

1. Introduction

At JHUB Africa, we are committed to protecting your personal data and respecting your privacy. This Information Clause explains how we collect, use, store, and share your personal data following the Kenya Data Protection Act, 2019, and where applicable, international standards such as the General Data Protection Regulation (GDPR).

2. Data Controller

The data controller responsible for processing your data is: JHUB Africa, Jomo Kenyatta University of Agriculture and Technology (JKUAT) Email: info.jhub@jkuat.ac.ke Phone: Tel. No. +254-67-52181/4 LAN Ext 2814

3. Categories of Personal Data Collected

We may collect and process the following categories of personal data:

• Full name, gender, date of birth
• Contact information (email, phone number, physical address)
• Academic and professional background
• National identification/passport number
• Biometric data (for access control systems, where applicable)
• User activity on our platforms (e.g. attendance, participation, project submissions)
• Images, video, or audio recordings (captured during hub events or projects)
• Digital identifiers such as IP address, device ID, and cookies (when using our websites)

4. Purpose of Data Processing

We process personal data for the following purposes:

• To manage participation in training, incubation, and innovation programs
• To evaluate eligibility for funding, mentorship, or startup support
• To organize events, workshops, and collaborative initiatives
• To monitor, evaluate, and report on the impact of JHUB activities
• To comply with legal obligations and funding partner requirements
• To develop insights for research and innovation reporting (anonymized where possible)
• To secure our digital and physical premises
• For marketing and communication purposes, including newsletters and updates

5. Legal Basis for Processing

Your data is processed on one or more of the following legal bases:

• Your consent, where required
• Performance of a contract or agreement
• Compliance with legal obligations
• Legitimate interests pursued by JHUB Africa or its partners, provided such interests do not override your rights and freedoms

6. Data Sharing and Transfers

We may share your data with:

• JKUAT departments or affiliated institutions
• Funding and strategic partners
• Research collaborators
• Service providers and consultants under data protection-compliant agreements
• Government bodies or regulators, where legally required

We will not transfer your data outside Kenya without adequate data protection safeguards and your explicit consent where applicable.

7. Data Retention

Your personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected or as required by law. Once retention periods expire, your data will be securely deleted or anonymized.

8. Your Rights

Under the Kenya Data Protection Act (and GDPR if applicable), you have the following rights:

• Right to access your personal data
• Right to correct or update your data
• Right to withdraw consent at any time (where consent was given)
• Right to object to processing
• Right to data portability
• Right to request erasure of your data
• Right to lodge a complaint with the Office of the Data Protection Commissioner (Kenya)

To exercise any of these rights, please contact us at: info.jhub@jkuat.ac.ke.

9. Security Measures

We employ appropriate technical and organizational measures to ensure the security of your data including encryption, secure servers, role-based access, and staff training on data privacy.

10. Changes to this Information Clause

We may update this clause from time to time to reflect changes in laws, technology, or our practices. The latest version will always be available on our website https://jhubafrica.com/.